Vancouver Foundation is the largest community foundation in Canada and serves the entire province of BC. Our goal is to create positive and lasting impacts in communities. We do this by bringing together generous donors and linking their contributions to important work that addresses the needs of our communities. For a view into our world, please visit our website: http://www.vancouverfoundation.ca.
About the Position (one year contract)
We are seeking a personable and professional Operations Administrator to join our dedicated team. Reporting to the Director of Finance & Operations, this position is responsible for office and facilities administration, a variety of administrative tasks for the organization, and is the first point of contact for our guests and general incoming telephone calls.
The valued competencies for this role include the ability to continuously seek methods for improving processes and efficiency; being adaptable and flexible in a changing workforce environment; actively listening and speaking in a clear and thorough manner; working cooperatively with others who have various perspectives; and maintaining positive working relationships with internal and external individuals.
Welcoming and directing VF guests both in person and through incoming calls
Providing administrative support to VF Departments including excel-based projects; editing letters and reports; coordinating and administering mailings
Assisting in event and meeting planning by preparing invitation lists, distribution of invites, rsvp tracking and other related tasks
Maintaining stationery and office supplies and tracking against set budgets
Managing office maintenance requests, equipment service calls, monitoring the operations email account, and coordinating catering for in-house events
Receiving, recording and distributing daily incoming funds and supporting grant application processes
Processing incoming and outgoing mail, couriers, and faxes
Maintaining phone lists, seating map, organizational chart, and key contact lists
Liaising with IT regarding administrative IT issues
Assisting with Health & Safety initiatives and issues including emergency preparedness.
You have completed post-secondary business related courses, and have 2 years’ experience in an administrative role. Passion for the non-profit sector is a must!
Personable, positive, and service-oriented with outstanding customer service
High level of professionalism, diplomacy and tact
Strong MS Office skills – specifically Outlook, Word, Excel
Sound working experience with PowerPoint and Visio
Strong written and oral communication skills, able to adapt to specific audiences
Excellent time management/organizational skills
Completes tasks within timelines, with the highest attention to details
Ability to effectively multi-task in fast paced, changing environment.
How to Apply
If this sounds like you, we welcome your covering letter and resume by November 29, 2014 to: firstname.lastname@example.org and be sure to quote position number 113-14 in the subject line.
We kindly ask for no phone calls please. Applicants will receive an emailed response confirming receipt of their resume submission. Due to the high number of applications Vancouver Foundation receives, only candidates who are selected for an interview will be contacted. Periodic updates regarding recent postings are published on our career page after the application deadline has expired. We thank all applicants for their interest in the Vancouver Foundation.